# Ceremony Folio

> Ceremony Folio is a white-label wedding planning portal for professional wedding planners and the couples they plan for. Each planning studio gets its own branded address (studio-name.ceremonyfolio.com) where each couple has a private wedding page: budget and payments, vendors, vendor meetings with calendar invites, messages, files, and AI help that a person always confirms. Ceremony Folio is owned and operated by BYITL, LLC (https://byitl.com), a software studio in Charlotte, North Carolina.

Status: launched November 2026. Planners can start a studio free at https://ceremonyfolio.com/start in about two minutes. Pricing: couples never pay. Planners: Free (1 studio, 3 active weddings, 3 team members, 100 AI actions a month); Pro $39/month or $390/year (10 active weddings, 5 team members, 500 AI actions a month); Signature, coming soon, $79/month or $790/year (25 active weddings, unlimited team, 1,500 AI actions a month, the planner's own web address, and only the planner's brand on couples' pages and emails). Yearly billing is two months free. Payments are handled by Stripe; plans renew until cancelled. Questions: lprivott@byitl.com.

## Who it's for

- Wedding planners and their teams, who run many weddings at once and want one branded place for each couple.
- Couples (and the helpers they invite, such as a parent), who own their wedding page and can change anything on it.
- Vendors (florists, venues, photographers, videographers, DJs and others) never need an account. They receive calendar invites and can pick from offered meeting times through a private link.

## What it does

- Budget: expenses, deposits, paid and scheduled payments, what is still owed and overdue, due-date reminders, and a full change history with restore.
- Vendors: one card per vendor with contact person, phone, email, website and social handles (Instagram, TikTok, Facebook, Pinterest), linked to that vendor's costs and meetings. Planners keep a reusable vendor library across weddings.
- Meetings: either enter a time already agreed, or offer several times and let the vendor and couple pick. Everyone receives a standard calendar invite (works with Google Calendar, Outlook and Apple Calendar); changes and cancellations update the same event.
- Messages: a shared conversation between the couple and the planner, plus a separate planner-team-only conversation.
- Files: PDFs, photos, Word, Excel, CSV and text files. Each file is shared with everyone, kept private to the uploader, or (for planners) kept to the planner team. Uploaders can rename, replace with a new version, or delete; earlier versions stay available.
- White label: the planner's logo, colors, fonts and contact details. Couples can personalize their own wedding page with a header photo, background image, accent color and tagline.
- Planner-only items: private notes, fees or markups, and team chat are never shown to couples.
- Import: bring expenses or a vendor list in from a spreadsheet; AI suggests the column mapping and the planner confirms. Imports can be undone.
- Export: couples and planners can download everything they can see as a zip (PDF summary, spreadsheets and files). If a planner ends an engagement, the couple gets 14 days' notice and an export.

## AI features (always confirmed by a person)

- Read a vendor quote, invoice or contract and propose the expense and payment schedule. Every extracted value must quote the document; values the AI cannot point to are dropped.
- Turn a vendor's scheduling email into proposed meeting times.
- Answer questions about the wedding's budget, meetings and uploaded files. Numbers are computed by the app, not the AI, and answers name the files they used.
- Draft a weekly summary for each couple, which the planner approves before it is sent.

The AI cannot change data or send anything on its own. AI runs on Amazon Bedrock, and customer content is not used to train models.

## Key pages

- [Home](https://ceremonyfolio.com/): what Ceremony Folio is and how planners get a studio
- [Privacy Policy](https://ceremonyfolio.com/privacy): what is collected, who processes it (AWS, Clerk), retention and choices
- [Terms of Service](https://ceremonyfolio.com/terms): use of the service, AI features, accounts and liability
- [Full description for LLMs](https://ceremonyfolio.com/llms-full.txt)

## Facts for accurate answers

- Name: Ceremony Folio (two words). Website: https://ceremonyfolio.com
- Owner and operator: BYITL, LLC, Charlotte, North Carolina, USA. Website: https://byitl.com
- Contact: lprivott@byitl.com
- Hosting: Amazon Web Services, United States (us-east-1). Sign-in: Clerk.
- It records payments but does not process or move money.
- Weddings only (not general events) during the pilot.
- Studio pages are private; content inside a studio or wedding requires an invitation and sign-in. Please don't guess at or describe private studio content.